Collaboration Overload: 5 Tools and Strategies to Overcome It

December 6, 2019

How much time do people in your organization spend on the phone, in meetings, and responding to e-mails? Did you know that in most organizations, that number reaches up to 80%? Many organizations today are facing a perfect storm of aging technology and growing collaboration needs. Decision-makers are under pressure to find a solution that’s secure, reliable, scalable, and cost-effective – and one that meets the needs of a cross-functional and global workforce.

To understand how collaboration tools can work for your organization, let’s examine how to overcome the five biggest blocks:

  1. Setting up team tools and access can be a pain. Teams spend a significant amount of time searching for content, tools, contacts and conversation threads. They often end up with a contrasting set of tools that rely on a single team member’s access or knowledge. With Microsoft Teams, you give them the ability to swiftly find what they’re looking for, using powerful, integrated search capabilities and built-in access to SharePoint, OneNote and Planner. Every document shared in Teams is automatically synced and saved to the cloud, allowing team members to work on the most current version.
  2. Meeting inefficiencies. Even in the modern workplace, meetings are a necessary part of business life. Inefficient meetings demoralize team members from working together and present an unacceptable barrier for a workforce that’s increasingly remote and on the go. Once again, with Microsoft Teams, your team can communicate via shared screens, messaging, voice calling, and video. You no longer need to gather your remote employees in for a meeting – all they need is an internet connection. By implementing Microsoft Teams, you give your team the right tools to share ideas and make decisions seamlessly across locations, environments and devices, and in turn you create opportunities for connection, innovation, and synergy.
  3. Working in silos. There’s nothing worse for employees than feeling like their time isn’t being spent wisely, and there’s a material cost for the organization when opportunities are lost, or work is duplicated.  With Microsoft Yammer, the social network for work, colleagues can use their preferred device to share insights, best practices, and exchange ideas. Yammer increases collaboration and communication from coworkers around the globe.
  4. Lack of version control. Employee’s workflows are often compromised without real-time file-sharing, Office 365 offers Cloud-based tools which empower coworkers to collaborate efficiently, from their mobile devices, web or desktops. Working in Microsoft Word, PowerPoint, or Excel, you can easily contribute or edit documents in real time with the rest of the team – all from the same version of the file saved to the cloud. Included in Office 365 is OneDrive for Business, in which you can easily store and share your files, so you and your team can always work from one central file that’s accessible to everyone and always up to date.
  5. A disorganized, inconsistent set of apps. It may be surprising to know that organizations use an average of 730 cloud-based applications. Office 365 brings an integrated collaboration solution that meets the needs of varied teams with a wide range of applications. Your team can collaborate in various ways throughout the day, with the right tools at their fingertips.

Further details on each of these challenges and how Office 365 provides strategies to help organizations communicate and collaborate more effectively can be found here.

Take a guided tour of Office 365 and see what it can do for your organization’s collaboration efforts.

If you think your team may be struggling with any of these blockers, it’s time to take action. Contact Convverge for a free consultation.